Numbers not adding up? Duplicates everywhere? Owner draws in the wrong place? We diagnose, scope, and rebuild your books the right way.
Cleanup is different from catch-up. Catch-up is "the books haven't been done." Cleanup is "the books have been done - but they're wrong." Here are the most common issues we see:
Bank or credit card accounts that haven't been reconciled - or were reconciled with forced adjustments.
Deposits sitting in "Uncategorized Income" or generic clearing accounts.
Outflows that were never properly assigned to a real expense account.
The same expense recorded twice - often from a bank feed plus a manual entry.
Personal withdrawals booked as business expenses, inflating your costs and shrinking equity.
Personal items mixed into business books - bad for clean reporting and worse for an audit.
Customer balances showing as negative - usually a sign of misapplied payments.
Vendor balances showing as negative - usually duplicate payments or applied credits in the wrong place.
"Opening Balance Equity" that should have been cleared out years ago - a clear sign the file wasn't set up correctly.
Sales tax collected booked as revenue, or sales tax payments not reducing the liability.
Big-ticket equipment fully expensed when it should be capitalized and depreciated.
A Chart of Accounts with hundreds of overlapping, redundant, or unused accounts.
Stale uncleared checks, deposits, or transfers that distort current balances.
Review the QuickBooks file and identify cleanup issues.
Define exactly what will be cleaned, fixed, and rebuilt.
Receive a fixed scope and written quote.
Execute the cleanup methodically, period by period.
Bring every account into reconciled, accurate status.
Side-by-side reporting so you see what changed and why.
Move you onto a steady monthly bookkeeping cadence.
Keep the file accurate from here on out, every month.
Cleanup projects are quoted separately from monthly bookkeeping. We never roll cleanup costs into your monthly fee - that's how clients get nickel-and-dimed. You'll get a transparent fixed-scope quote, and once cleanup is complete, you'll transition to a predictable monthly rate.